MAPER | Maper's Amalgamated Prosecution Evidence Repository

Maper’s Amalgamated Prosecution Evidence Repository (“Maper,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal data and evidentiary materials are handled securely, lawfully, and transparently.

This Privacy Policy explains how we collect, use, store, and protect information when you use our Portal at maper.uk.

1. Data We Collect

We may collect and process the following categories of data:

a) User Information

Name, contact details, and account credentials (e.g., email, username, password).
Professional or organizational details (if applicable).

b) Uploaded Documents & Evidence

Case files, reports, compliance documents, or any evidence submitted by you.
Metadata associated with uploaded files (e.g., date/time of upload, file type).

c) Technical Information

IP address, browser type, operating system.
Usage data such as login activity, access logs, and system interactions.

2. Lawful Basis for Processing

We process personal data under the UK GDPR on the following lawful bases:

Consent – where you have explicitly agreed to specific processing.
Contract – where processing is necessary to provide services via the Portal.
Legal Obligation – where evidence/data must be retained or disclosed to comply with applicable law.
Legitimate Interests – where processing is required to ensure security, prevent misuse, and improve services.

3. How We Use Data

Your data may be used for the following purposes:

Providing secure document and evidence management services.
Verifying user identity and maintaining account access.
Ensuring compliance with legal, regulatory, and investigative requirements.
Improving platform functionality, security, and reliability.
Preventing, detecting, and addressing misuse or unlawful activity.

4. Data Storage & Security

Documents and personal data are stored on secure servers with industry-standard encryption and access controls.
Access to uploaded materials is restricted to authorized users only.
While we take reasonable steps to safeguard your data, no system is completely secure.

5. Data Sharing & Disclosure

We do not sell or trade your personal data. Data may be disclosed only:

To authorized users you designate for document sharing.
To law enforcement, regulators, or courts when required by law.
To trusted service providers (e.g., hosting or security providers) under strict confidentiality agreements.

6. Data Retention

Uploaded documents and personal data are retained only for as long as necessary to fulfil the purposes outlined in this Policy or as required by law.
Users may request deletion of their data, subject to any overriding legal or regulatory obligations.

7. Your Rights under UK GDPR

As a data subject, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your personal data (subject to legal obligations).
Restrict or object to processing in certain circumstances.
Request data portability where technically feasible.
Withdraw consent (where processing is based on consent).

To exercise these rights, please contact us using the details below.

8. Cookies & Tracking

Maper.uk may use cookies or similar technologies to:

Maintain secure sessions.
Improve user experience.
Analyse site usage for performance monitoring.

Users can manage cookie preferences via their browser settings.

9. International Transfers

Where data is transferred outside the UK/EEA, we ensure adequate protection through:

Standard Contractual Clauses (SCCs), or
Other UK-approved safeguards.

10. Policy Updates

We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated effective date. Continued use of the Portal indicates acceptance of the revised Policy.